Document and Record Management System
Accurate and timely information is one of the most important things for a successful business organization. The value of an individual piece of information is often difficult to determine; the costs of capturing and storing the information can be very high. On the other hand, the non-availability of information can be significantly more expensive. The Document and Record Management System – add.DRM – provides security, accuracy and unlimited availability of information at all times. Along with saving time and money, such solutions in fact create new value.
add.DRM – image 1
Information – the wealth of every organization
Business information about issued invoices, share prices, payroll and similar records are usually processed by computers. This information is stored in a structured way and is often fairly easily accessible. However, it represents only a smaller part of the information that a company needs for its successful operation. Up to 90% of information is kept in an unstructured way, even if it is in electronic form – most frequently as electronic e-reports, text documents, tables and presentations. Some data is stored on video or audio tape, but most frequently as hard copies. In order to be able to use it, this information has to be efficiently managed, along with other tangible and intangible assets. The Document and Record Management System – add.DRM – ensures confidentiality, accuracy and unlimited availability at all times. Inefficient information management can be very expensive. Research has shown (Gartner Group) that managing documents as hard copies can cost up to EUR 20 each, while searching for a wrongly stored document can amount to EUR 120. The same study showed that a document will be copied (on paper, or in electronic form) 9 to 11 times on average, and the price per copy will be EUR 18.
Legal Aspects of Information Management
EU legislation sets requirements in relation to document classification, storage, access and destruction. The legislation also requires mandatory recording of all events for each individual record. These legal requirements can most easily be fulfilled in everyday work by implementing and using a so-called record management system, which significantly reduces management costs and enhances the flow of information.
Documents and records stored in Meridio, representing a part of the add.DRM solution
They are readily available – depending on the allocated rights – to employees, partners, clients or the public through various business applications, desktop tools or Web pages.
Meridio Application Framework and the .NET interface
They support quick development of Web applications using open communication protocols.
XML (Extensible Markup Language) Support
This facilitates integration with various applications on all platforms.
Integrated browser and HTML conversion
This enables users to view document content in Windows or through Web browsers without the need for the source application.